Job Description & Responsibilities:
The Position The purpose of this classification is to perform procurement activities and to supervise support staff in the procurement of equipment, materials and services for the Albany Utilities, or for the city or county as assigned. Duties The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Supervises, directs and evaluates assigned staff; processes employee concerns and problems; directs work; counsels and recommends discipline for staff; completes employee performance appraisals. Researches and writes technical specifications for the bidding of equipment, goods, services and professional contracts; conducts pre-bid conferences and other formal meetings; reviews completed work associated with the bid process; issues purchase orders; processes reports and maintains purchasing records to ensure compliance with established policies and procedures. Obtains quotes and tabulates summaries of informal and formal bids or proposals; procures requisitioned materials, supplies and services in accordance with established laws, regulations and policies. Compiles information for purchase requisitions, bids, contracts and purchase orders; presents and makes recommendations on bid and contract awards to the department director, city manager and city commission as applicable; issues purchase orders, awards bids and contracts as authorized by department director. Advises departments on proper procedures for writing specifications, processing invoices, preparing contracts, using automated purchasing system and performing other purchasing tasks. Confers with users regarding the status of departmental procurement activity. Maintains working relationships with vendors, contractors, suppliers, sales representatives, city and county staff, elected officials and others. Researches information on appropriate purchasing conditions, bonding and insurance requirements for bids, contracts, and purchasing documents by referring to applicable laws, policies and procedures; confers with insurance agents to ensure adequate insurance coverage prior to releasing bid or proposal. Mediates delinquent account problems, bid proposals and other procurement matters between Finance, vendors and departments. Researches and recommends modifications or alternative solutions to city and county departments' procurement requests. Writes and issues purchase orders, bid specifications, bid proposals, contract extensions and renewals, blanket purchase orders, leases, agreements and other documents. Assists Deputy Director with budget by submitting all requested purchasing information; completes Open Purchase Order Reports for construction at the end of the fiscal year. Inspects and evaluates goods and materials to ensure compliance with specifications and contractual requirements; evaluates changes and discrepancies on purchase orders and contracts and initiates appropriate action. Operates a personal computer to enter, retrieve, review or modify data, utilizing Microsoft Word, Microsoft Excel, AS 400, JD Edwards Financial, Turbo Bid, Gov Deals.com, word processing, spreadsheet, database presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions Processes a variety of documentation associated with department operations, within designated timeframes and per established procedures; maintains files for jobs designed in-house and maintains the departmental listing book of jobs on computer. Reviews and audits departmental receiving reports with variances or changes; reviews field purchase order report for violations of procurement policies and procedures. Performs contract administration duties for professional service, maintenance, insurance and supply contracts as assigned. ADDITIONAL FUNCTIONS Assists at city surplus sales including annual auction. Acts as procurement manager in the manager's absence as assigned.
Qualifications
Associate's degree in business administration and purchasing preferred; additionally, three (3) years previous experience and/or training that includes purchasing, preferably in a local government or utility organization; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Georgia driver's license.
How To Apply:
Salary:
$41,674.88 Annually
Contact:
Employer: City of Albany
Location: Albany, GA
Link: https://www.governmentjobs.com/careers/albany/jobs/4562058/buyer-i-central-services?pagetype=jobOpportunitiesJobs