AP and Payroll Coordinator

Processes a variety of documentation associated with department operations within designated timeframes and per established procedures. Receives monies for general fund and other special funds and prepares bank deposits. Processes documentation pertaining to accounts payable: processes invoices for general fund, special revenue funds, and enterprises funds; reviews invoices, telephone bills, utility bills, or other payable documents for accuracy, completeness, and proper authorization; matches invoices with receiving tickets, purchase orders, statements, or other backup documentation; reconciles monthly statements; researches missing invoices; calculates departmental breakdown of telephone charges for long distance and cell phones for allocation to appropriate departments; assigns proper vendor numbers and budgetary codes to each expenditure; enters invoice data into computer to process payment; prints, reviews, and edits payables reports; generates checks, obtains signatures, and mails to vendors; sets up vendors in computer, assigns vendor numbers, and edits vendor data as needed; prints various reports/registers. Processes documentation pertaining to payroll: receives timesheets from all departments, verifies each for accuracy and completion, of hours worked, leave used and classification of regular leave, annual leave, sick leave, overtime and holiday pay. Input of hours from timesheet into the payroll system, generation of payroll register and other associated payroll reports. Calculate and prepare ACH payroll transfers. Generate ACH direct deposit file. Generate paper checks for employees not on direct deposit. Reviews all travel requests submitted by employees for accuracy and proper documentation. Assist with the annual audit. Performs customer service functions: provides information/assistance regarding department activities, procedures, documentation, or other issues; dispenses applications and forms upon request; responds to routine questions/complaints, researches problems, and initiates problem resolution. Performs data entry functions by keying data into computer system: enters, retrieves, reviews or modifies data in computer database; verifies accuracy of entered data and makes corrections. Conducts research of department files, historical records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed. Prepares or completes various forms, reports, correspondence, bank deposits, tax forms/reports, purchase orders, inventory records, journal entries, or other documents. Receives various forms, reports, correspondence, bank deposits, checks, purchase requisitions, invoices, , or other documentation; reviews, completes, processes, forwards or retains as appropriate. Operates a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, accounting, e-mail, Internet, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner. Maintains file system of various files/records for the department: prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents. Communicates with supervisor, County officials, employees, other departments, vendors, sales representatives, customers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Delivers mail to post office; picks up mail when needed.

High school diploma or GED; supplemented by vocational/technical training in bookkeeping or accounting; supplemented by three (3) years previous experience and/or training that includes accounting, bookkeeping, payroll, office administration, personal computer operations, and specific experience in assigned functions, such as accounts payable, payroll, accounts receivable, purchasing, or other area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

http://lee.ga.us/employment/index.html

Depending on Experience

Employer: Lee County Board of Commissioners
Location: Leesburg, GA
Link: http://lee.ga.us/employment/index.html